Email photos or PDFs of ALL receipts for items for which you are requesting reimbursement to the AHHS PTSO Treasurer, Alisa Butler.
Texas Sales and Use Tax Exemption Certification
Expense Reimbursement / Disbursement Form
(This requires submission in person to the PTSO Treasurer.)
(This form should not be submitted for online purchase refunds. For online purchase refunds, contact Shawn McLallen.)
How to use these forms:
Online reimbursement form: Used for reimbursement on expenses. The PTSO does not reimburse sales tax. To ensure that you aren't charged for sales tax, print a copy of the Texas Sales and Use Tax Exemption Certification and submit it to the vendor. All reimbursement forms must be accompanied by the sales receipts. You can scan these and send them electronically to the AHHS PTSO Treasurer, Alisa Butler.
Regardless of the means of submission, all requests for reimbursement must be made within 60 days of the expense being incurred or by June 15 of the current school year, whichever is earlier.
**If you have a large invoice for a standard AHHS project, such as homecoming or prom, the PTSO Treasurer can pay the invoice directly. Remind the vendor that we are tax-exempt.
AHHS PTSO Deposit Form: You must print this and turn it in with the PTSO Reimbursement Form when depositing funds or requesting reimbursements for expenses. These forms are a necessary part of our recordkeeping. Follow all directions on the forms.
AHHS PTSO Check Form: Use to deposit checks collected on behalf of the AHHS PTSO. All checks must be listed separately for each deposit, including name, check number and amount.
If you have a large deposit involving many checks, you can email an Excel spreadsheet or Google Sheets file of the checks to the PTSO Treasurer, Alisa Butler. Include the deposit form with the spreadsheet. Cash can be combined into one lump sum. Deliver deposits to the AHHS PTSO Treasurer, Alisa Butler (see instructions on the deposit form).
Tax Exemption Certificate: The AHHS PTSO cannot reimburse for sales tax because we are a tax-exempt organization. When you are purchasing something for the AHHS PTSO, you can present the retailer with our tax-exempt certificate. If you pay sales tax, you will not be reimbursed, so remember to have this certificate with you.